Transcript/Certificate Financial Hold Exemption Policy
Date Adopted: 8/8/2024
A. Purpose
This policy is in response to Colorado HB22-1049.
B. Scope
This policy applies to all current and former students who have an outstanding debt for tuition owed to the school and request a transcript, diploma, or certificate. This policy also describes when a student may be subject to a registration hold.
C. Policy
- Individuals may be subject to a transcript or certificate hold when such individual owes certain debts to the School for tuition. If an individual is subject to such a hold, their transcripts or certificates will not be released unless an exemption applies as outlined in section 2 of this policy.
- Exemptions are granted for individuals who can demonstrate that the transcript/certificate request is required for one of the following reasons:
- Job application
- Transferring to another educational institution
- Applying for state, federal, or institutional financial aid
- Pursuit of opportunities in the military or national guard
- Pursuit of other postsecondary opportunities
- Process and Procedure for Exemptions: Upon submission of a transcript/certificate request and documentation to verify an exemption, the School will review the request and make a determination regarding whether or not an exemption exists, as outlined in section 2, above. If it is determined that the individual has a valid exemption, the School will release the requested transcript/certificate. If the School determines that the individual does not meet the exemption criteria, the School will provide a written explanation of the denial of the request within seven business days.
- Registration Holds: Individuals will no longer be able to register or enroll for courses/classes if the individual has any amount of debt due to School until that debt is paid in full. School will not assign a third-party collection agency.
- Complaints pertaining to HB22-1049 may be submitted to the Colorado Student Loan Ombudsperson via email to CSLSA@coag.gov.
